Entry to Japan

Your request for the visa support will be accepted after the paper selection is finalized at the end of August. Please carefully read the following conditions and check if you meet the requirements before you apply.

 

The requirements to apply for the visa support:
1. You are among the author(s) in the accepted abstract
2. You have completed the online registration.
3. Your registration fee has been paid.

The following documents will be issued for those meet the above mentioned requirements;

1. Invitation letter
2. Letter of guarantee
3. Letter of reason for invitation
4. Schedule of stay
5. Certificate of Employment of Guarantor

 
* Your visa support request might be rejected by the organizer due to certain reasons.
* Please note that the organizer will only provide visa support to applicants who will be staying in Japan from Nov 8 to Nov 17, 2024. If you will stay in Japan for an extended period, please note that your visa support request might be rejected by the organizer due to certain reasons or you may apply for a tourist visa at the discretion of the Japanese Embassy or Consulate.
 

Application Deadline

Please read the following before applying the visa support 

• Since it takes time for obtaining visa, we suggest you to contact the Japanese Embassy/Consulate-General with jurisdiction over your place of residence immediately to ask the detailed procedure and what documents you need to prepare. (In addition to the documents prepared by inviting person/guarantor in Japan, you may be required to present some documents. However, since it depends on the local situation and the purpose of the visit, please contact the Embassy/Consulate‐General.)
• Please be noted that preparation of visa documents doesn't mean guarantee of entering Japan. The visa application to Embassy or Consulat-General of Japan in your country should be proceeded on your responsibility, and we are sorry that the PVSEC-35 has no responsibility for that. 
• Please be noted that it may take a week or more to prepare the documents. It may also take time to send you the documents, if needed.
• Kindly confirm in advance the details of your transit visa on your own responsibility, if you fly on to Japan via any countries. We will not take a responsibility on it. In addition, please check both the conditions and the period of quarantine of the transit country (countries) on your own account.

 

Please contact Visa Support Application desk with the following information:
1. Copy of your passport (in PDF or image files)
2. Occupation
3. Embassy or Consulate-General where you will apply your visa.
4. Flight information (Date/Flight number): 
   - Arrival in Japan
   - Departure from Japan
5. The place of stay:
   - Name of hotel/accommodation
   -Check-in/Check-out date

 

 

Website of Ministry of Foreign Affairs of Japan

• Visa: https://www.mofa.go.jp/j_info/visit/visa/index.html
• Exemption of Visa (Short-Term Stay):
  https://www.mofa.go.jp/j_info/visit/visa/short/novisa.html
• Websites of Japanese Embassies, Consulates and Permanent Missions:
  https://www.mofa.go.jp/about/emb_cons/mofaserv.html